Abstract Instructions and Requirements

Abstract Instructions

  1. Read the abstract requirements in its entirety before completing your abstract. All abstracts must be submitted no later than September 28, 2018, 11:59 p.m., Eastern Time.

  2. The application you are about to complete is separated into multiple sections including submission information, session contact information, moderator information, and speaker information. If you are serving in more than one role, you will be required to enter your information in multiple areas. This is to ensure that we are able to identify leads in all areas for the abstracts.

  3. You may save your abstract submission as you go along, however you must complete all the sections in its entirety to complete your final submission. After clicking ”Submit Application,” you will be taken to a page thanking you for your application. You should also receive a confirmation email shortly after submitting your application. If you receive no confirmation of submission, please contact Maeve Carey at summitspeakers@conferencemanagers.com to ensure we have received your abstract submission.

  4. Required fields are indicated throughout the application. Failure to provide required information will disqualify your abstract.

  5. Summit Planning Committee members will review all abstracts and final selections will be made by the Summit Chair. Notification of acceptance or rejection will be sent to the Abstract Submitter by the close of business December 3, 2018.

View sample descriptions and learning objectives of the different session types and preview the application questions to ensure that you have all the required information prior to starting your application.

If you have any questions about the abstract submission process, please do not hesitate to contact Maeve Carey at 703-964-1240 x360 or by email at summitspeakers@conferencemanagers.com.

Thank you and we look forward to your presentation at the Summit!

Abstract Requirements

This year’s Summit Planning Committee invites public health, health care, disaster relief, emergency management, and other professionals nationwide to showcase and share their research findings, best practice training models, tools, or other resources that advance the field of public health and health care preparedness. The committee is especially interested in sessions that are:

  • Evidence-based;
  • Demonstrate tools and resources that are replicable and scalable at the local, state, tribal, or national level; or
  • Highlight programs or model practices that have proven effective in building and sustaining public health and healthcare preparedness at the local, state, tribal, or national level.

The abstract description must identify the importance of the materials to public health and health care preparedness professionals and any practical applications. It must also be clearly written and describe how it is related to the conference theme.

Read sample descriptions. 

As the shortened description will be used to promote sessions on the website and in the printed conference program, they must accurately describe the intent of the session.

This year’s Summit sessions will be divided into four categories:

Workshops and Trainings*

These 3 hour sessions are designed to provide attendees learning opportunities by exploring topics through hands-on activities, live demonstrations, immersive simulations, didactic instruction or other forms of participant engagement.

Abstracts must include summaries that clearly describe the focus and outcomes (i.e., enhance knowledge, build skills, shape attitudes/beliefs) of the training or workshop and how this will be accomplished. All workshops will be required to administer pre-session and post-session tests based on the submitted learning objectives. To assess the success of the session, speakers at workshops or trainings will be asked to conduct evaluations. Summit staff will provide brief questionnaires to speakers for all workshops.

Learning Sessions*

These sessions are 90 minutes in length and are designed to be interactive, and produce identifiable outcomes.

Demonstration (DEMO) Sessions*

These sessions are 90 minutes in length and are designed to provide attendees live, hands-on demonstrations of preparedness tools that they can use in their communities. Examples of demonstrations are immersive simulations for training; computer modeling projects; decision support dashboards; simulations/exercises to guide public health practitioners, or innovative products.

Quick Hits

These are 45 minute sessions that are designed to deliver high level overview of hot topics of emerging issues in preparedness, resiliency and recovery. These sessions are limited to TWO speakers.


This format will be used to display innovative practices, award winning programs, share documents, exchange ideas, and ask questions. Posters will be put into two groups. Each group of posters will be displayed for one day, up to 4.5 hours, with two hours of presentation time. Presenters must be present during the presentation times to answer questions about the material displayed.

*These sessions are limited to a maximum of no more than three (3) speakers.